Newton Connection Utilities User's Manual
for the Macintosh Operating System
i
Contents
K Apple Computer, Inc.
©
1996 Apple Computer, Inc. All rights reserved.
Under the copyright laws, this manual may not be copied, in whole or in part, without the written
consent of Apple. Your rights to the software are governed by the accompanying software license
agreement.
The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use
of the "keyboard" Apple logo (Option-Shift-K) for commercial purposes
without the prior written consent of Apple may constitute trademark infringement and unfair
competition in violation of federal and state laws.
Every effort has been made to ensure that the information in this manual is accurate. Apple is not
responsible for printing or clerical errors.
Apple Computer, Inc.
1 Infinite Loop
Cupertino, CA 95014-2084
(408) 996-1010
Apple, the Apple logo, AppleShare, AppleTalk, EtherTalk, LocalTalk, Macintosh, MessagePad,
Newton, PowerBook, and PowerBook Duo are trademarks of Apple Computer, Inc., registered in the
U.S. and other countries.
The light bulb logo is a trademark of Apple Computer, Inc.
Adobe, Adobe Illustrator, Adobe Photoshop, and PostScript are trademarks of Adobe Systems
Incorporated, which may be registered in certain jurisdictions.
Exposure is a registered trademark of Preferred Publishers, Inc.
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Simultaneously published in the United States and Canada.
Mention of third-party products is for informational purposes only and constitutes neither
an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance
or use of these products.
030-7273-A
ii
Contents
ii
1 Getting Started 1
About the Newton Connection Utilities 1
Installation requirements 2
Connecting a Newton PDA to your computer 2
Connecting with a serial cable 3
Connecting over an AppleTalk network 4
Installing the Newton Connection Utilities 5
Preparing your computer 7
Opening the Newton Connection Utilities 7
Selecting the type of connection on your computer 8
Preparing your Newton PDA 9
Selecting the type of connection on your Newton PDA 10
Establishing a connection 11
Creating your first backup 13
Setting a connection password 14
Quitting the Newton Connection Utilities 15
2 Backing Up and Restoring Information 17
About backup files 17
Backing up cards 18
Previous backups 19
Creating backup files 19
Backing up all information and packages 20
Backing up selected information and packages 20
Backing up a storage card 24
Changing the location of the Backups folder 25
Restoring information and packages 26
Tips on managing backups 29
Contents
3 Installing Packages 31
Installing a package on your Newton PDA 31
Installing packages by dragging 33
Installing a package on a storage card 34
4 Using Your Computer's Keyboard 35
About keyboard entry 35
Starting a keyboard session 35
Ending a keyboard session 37
Copying text from the Clipboard 37
5 Importing Information to Your Newton PDA 39
About importing 39
Choosing when to import 40
An overview of importing 40
Importing 41
Importing a file 41
Importing an unrecognized file 43
Importing a text file 45
Changing how information is imported 46
6 Exporting Information from Your Newton PDA 47
About exporting 47
Choosing when to export 48
An overview of exporting 48
Exporting all information 49
Exporting a text file 51
Exporting selected information 52
Changing how information is exported 53
7 Synchronizing Information 55
About synchronization 55
An overview of synchronizing 56
Preparing to synchronize 56
Synchronizing for the first time 57
Resynchronizing your information 60
Using a storage card when you synchronize 61
iii
Contents
Changing synchronization settings 61
Changing how information is synchronized 62
8 Setting Advanced Options 63
About advanced options 63
Changing the date range 64
Resolving transfer conflicts 66
About conflict resolution 66
Choosing a conflict resolution 69
Using field maps 71
About field maps 71
Changing a field map 72
Changing a field map for a text file 74
Setting miscellaneous options 76
9 Using the Utilities From Your Newton PDA 81
Using the utilities 81
Finding files on your computer 82
Importing information 82
Changing connection preferences 83
10 Troubleshooting 87
Problems installing the utilities 87
Problems establishing a connection 87
Problems backing up and restoring information 88
Problems installing packages 90
Problems importing, exporting, and synchronzing 90
Appendix Translators for the Newton Connection Utilities......93
List of translators 93
Tips on working with translators 94
Index 95
iv
Contents
v
This book describes how to install and use the Newton Connection Utilities.
In addition to this book, you can get answers about the Newton Connection
Utilities from the following sources:
On your computer's hard disk
In the Read Me document
The Read Me file that comes with your Newton Connection Utilities
contains late-breaking information about the utilities.
Other printed materials
In other manuals
For answers to questions about applications or equipment you use
with the Newton Connection Utilities, see the manuals
that came with the products.
On the Internet
Preface
At Apple's Web sites
Apple maintains a number of sites on the World Wide Web
that provide software updates, product information, and technical
information. One site is devoted to Newton products
(http://newton.info.apple.com).
Over the telephone
From Apple's customer support line
The Newton Connection Utilities come with 90 days of free phone
support. If you can't find an answer in any of the materials provided,
call the Apple Assistance Center. (See the service and support
information that came with the Newton Connection Utilities.)
vi
Preface
1
This chapter describes how to connect your Newton personal digital assistant
(PDA) to your computer, install the Newton Connection Utilities, and use the
utilities to create your first backup.
About the Newton Connection Utilities
With the Newton Connection Utilities, you can connect your Apple
MessagePad or other Newton PDA to your computer and do the following:
◊ Back up Newton information and store it on your computer.
◊ Install packages (applications, system updates, and so on) on your Newton
PDA.
◊ Use your computer's keyboard to enter information on your Newton PDA.
◊ Import information from your computer to your Newton PDA and export
information from your Newton PDA to your computer.
◊ Keep your applications synchronized by updating information on both your
computer and your Newton PDA.
The Newton Connection Utilities work with the Newton 2.0 operating system
or later version. If you have a Newton PDA that uses an earlier version of the
Newton operating system and you don't plan to upgrade, Apple recommends
you use the Newton Connection Kit 2.0 instead of the Newton Connection
Utilities.
1
Getting Started
Installation requirements
To use the Newton Connection Utilities, you need the following:
◊ A computer using the Macintosh operating system with a 68030 or better
microprocessor
◊ Software version 7.0 or higher
◊ 8 megabytes (MB) of total RAM with 4 MB available (12 MB
recommended for a Power Macintosh)
◊ a hard disk drive with 10 MB of available disk space
◊ an available printer port, modem port, or printer-modem port
◊ a serial cable or AppleTalk cable
IMPORTANT
If you're upgrading your Newton PDA to the Newton 2.0
operating system, make sure you read the instructions that came with your
upgrade kit before you use the Newton Connection Utilities.
Connecting a Newton PDA to your computer
To use the Newton Connection Utilities, you connect your Newton PDA to
your computer in one of the following ways:
◊ using a serial cable
◊ using an AppleTalk network
2
Chapter 1
Connecting with a serial cable
You use a serial cable to connect your Newton PDA to the printer or modem
port on the back of your computer. If you don't have a serial cable, you can
purchase one from an authorized Apple dealer. The cable has mini-DIN-8
connectors on both ends.
To connect with a serial cable:
1
Make sure both your computer and your Newton PDA are turned off.
2
Plug one end of the serial cable into the communication port on your Newton PDA.
3
Plug the other end of the serial cable into the printer port (
[
), the modem port (
W
), or
the printer-modem port on your computer.
Connect to an Apple
MessagePad or other
Newton PDA.
If you use the printer port,
go to the Chooser and
make sure AppleTalk
is inactive.
[
W
3
Getting Started
IMPORTANT
If you connect your Newton PDA to a PowerBook that has an
internal modem, make sure AppleTalk is inactive and Modem is set to
Normal in the PowerBook Setup control panel.
That's it! Go on to "Installing the Newton Connection Utilities," later in this
chapter.
Connecting over an AppleTalk network
Use a LocalTalk or other type of AppleTalk connection kit to connect your
Newton PDA to an AppleTalk network. If your computer is already connected
to an AppleTalk network, you need one connection kit. If not, you need
two kits.
IMPORTANT
If your computer is part of an EtherTalk network or another kind
of network, see your system administrator for help with connecting your
Newton PDA.
To connect with an AppleTalk cable:
1
Make sure your computer and your Newton PDA are turned off.
2
Follow the instructions that came with your connection kit to connect the AppleTalk
cable to the computer.
3
Plug the AppleTalk cable into the communication port on your Newton PDA.
4
Turn on your computer and choose the Chooser from the Apple (
K
) menu.
Plug this end of the cable
into your Newton PDA.
See the instructions
that came with your
connection kit to connect
to an AppleTalk network.
LocalTalk connection kit
4
Chapter 1
5
Make sure AppleTalk is active.
If not, click the AppleTalk Active button. If instructions appear on screen,
follow them.
That's it! You've connected your Newton PDA to your computer on a
AppleTalk network. Go on to the next section.
Installing the Newton Connection Utilities
Before your computer can communicate with your Newton PDA, you need to
install the Newton Connection Utilities on your computer. Follow these steps.
1
Insert the
Install 1 disk for the Newton Connection Utilities into a floppy disk drive and
open the disk by double-clicking its icon.
5
Getting Started
Make sure AppleTalk
is active.
2
Open the installer by double-clicking its icon.
3
In the Installer Welcome dialog box that appears, click Continue.
4
In the dialog box, click Install.
A status box keeps you informed of progress during installation.
5
Follow the instructions on your screen.
6
When you see a message reporting that the installation was successful, follow the
instructions on the screen.
You'll find a folder named Newton Connection Utilities on your hard disk.
Within this folder are the Newton Connection Utilities application, a folder
containing translators, and a Backups folder.
6
Chapter 1
Click to start the
installation.
Important
Don't move the Newton Connection Utilities software from its
installed location. The Newton Connection Utilities require the application
and Backups folder be in this location to create backup files automatically.
You can change the location where backup files are stored by selecting a
different location using the Preferences command in the Newton menu. You
can also use an alias for the application and place the alias in a different
location.
Preparing your computer
To prepare your computer for communication with a Newton PDA, follow
these steps.
Opening the Newton Connection Utilities
To open the utilities:
m
On your computer, open the Newton Connection Utilities folder and double-click the
Newton Connection Utilities icon.
The Newton Connection Utilities window appears on your computer.
7
Getting Started
Selecting the type of connection on your computer
The first time you use the Newton Connection Utilities, you need to specify
how the Newton PDA is connected to your computer.
1
Choose Preferences from the Edit menu.
A dialog box appears with a list of connection preferences for your computer.
2
Select the type of connection.
8
Chapter 1
Buttons are dimmed
until you establish a
connection from your
Newton PDA.
Displays connection
messages and other
information
Newton Connection Utilities menus
3
Click OK to save your choices and close the dialog box.
The type of connection you select is saved and remains set until you decide to
change it.
Note: You can use the Preferences dialog box to change the location of
backup files. See "Changing the Location of the Backups Folder" in Chapter
2.
Preparing your Newton PDA
Before you use the Newton Connection Utilities, you need to tell your
Newton PDA how it is connected to the computer.
IMPORTANT
Make sure you follow the setup instructions on your Newton PDA
to enter your name and other owner information. The computer uses this
name when it creates a backup file. See your Newton PDA handbook to learn
how to enter your name. Also, it's a good idea to name the storage cards you
use with your Newton PDA.
9
Getting Started
Select AppleTalk if you have an
AppleTalk connection.
If you have a serial
connection, select the
Macintosh port you're
using. You can use
either port for a serial
connection.
Shows the location of backup files
created on your computer. By default,
the Backups folder is in the Newton
Connection Utilities folder.
Selecting the type of connection on your Newton PDA
1
On your Newton screen, tap Extras
´
.
2
In the Extras Drawer, tap Connection
k
.
You may have to show all icons to see the Connection icon. (Tap the Extras
folder tab and then tap All Icons.)
A slip appears showing the type of connection currently set for your Newton
PDA.
3
If the type of connection that appears in the slip is not correct, tap "Connect via" to
change the type of connection.
A list of connection types appears.
If you choose Serial, your connection setup is complete. Skip to the next
section, "Establishing a Connection." If you choose AppleTalk, continue with
step 4.
4
Tap "Connect to."
5
In the list that appears, tap the worksite or computer you want to connect to.
10
Chapter 1
Tap to select another
type of connection.
Shows the type of connection
set for your Newton PDA
If you tap "Other computer" a slip appears. Tap the computer you want to
connect to. Only computers that have the Newton Connection Utilities
installed and running appear in the slip.
If you tap "Other worksite," a slip appears. Enter information about the
worksite, then tap
X to close the slip.
The type of connection you select is saved and remains set until you change
it.
Establishing a connection
After you select the type of connection, you need to establish a connection
between your Newton PDA and your computer.
m
Tap Connect.
After a few moments, the connection is established and the buttons in the
Newton Connection Utilities window are no longer dimmed.
11
Getting Started
Connection slip for a
serial connection
Tap here to connect.
In addition, Newton Connection Utilities buttons appear on your Newton
screen.
As with the Newton Connection Utilities buttons on your computer, you can
use these buttons to select a utility.
Note: For simplicity, the instructions in this book describe using the Newton
Connection Utilities from your computer, but you can also start the utilities
from your Newton PDA. See Chapter 9 for more information.
12
Chapter 1
Click to back up
Newton information and
save it on your computer.
Click to install a
package on your
Newton PDA.
Click to import information
from your computer to
your Newton PDA.
Click to update
information on both
your Newton PDA
and your computer.
Click to restore
information you've
backed up.
Click to use your
computer's keyboard
to enter information
on your Newton PDA.
Click to export
information from your
Newton PDA to your
computer.
Creating your first backup
After you establish a connection, you can make a backup of information and
packages on your Newton PDA and store it on your computer.
Backing up your Newton PDA provides a safe way to store information in
case it gets lost or deleted by mistake. Also, it's a good idea to back up your
Newton PDA before you import, export, or synchronize information.
To create your first backup:
1
Click the Backup button in the Newton Connection Utilities window.
Because this is your first backup, the Newton Connection Utilities create a
full backup of all your Newton information and packages. If you have a
storage card inserted in your Newton PDA, information on the storage card is
also backed up.
During the backup, a status window appears on your computer screen to
show what information is being backed up.
After a few minutes, the window disappears and the backup is complete.
2
Check to see the Backups folder on your computer.
When you back up your Newton PDA, a backup file is created and placed in a
folder named Backups. By default, this folder is located in the Newton
Connection Utilities folder.
For more information about backup files and folders, including how to
change the location of the Backups folder, see Chapter 2.
13
Getting Started
Setting a connection password
If desired, you can set a connection password for the Newton Connection
Utilities. This password prevents others from using the Newton Connection
Utilities without your permission.
The password you set works for serial or AppleTalk connections.
To set a connection password:
1
If necessary, open the Newton Connection Utilities and choose Preferences from the Edit
menu.
The Preferences dialog box may already be open on your computer.
2
Click Set Password.
A dialog box appears.
3
Type the new password. Then retype the password to verify what you've entered.
4
Click OK.
14
Chapter 1
The dialog box disappears.
The next time you establish a connection between your Newton PDA and
your computer, a prompt appears on your Newton PDA asking you to enter
your desktop connection password.
Note: The password you enter for the Newton Connections Utilities is not the
same as the Personal Identification Number (PIN) you enter on your Newton
PDA.
Quitting the Newton Connection Utilities
To end a connection and quit the Newton Connection Utilities:
◊ Choose Quit from the File menu on your computer screen.
The connection is ended and the Newton Connection Utilities window
disappears.
You can also end a connection from your Newton PDA by tapping the close
box (marked
X) next to the Newton Connection Utilities buttons.
15
Getting Started
16
Chapter 1
17
The previous chapter described how to use the Newton Connection Utilities
to create your first backup. This chapter describes how to do additional
backups and how to restore information you've backed up.
IMPORTANT
The instructions in this chapter apply to Newton PDAs that use
the Newton 2.0 operating system. If you're upgrading your Newton PDA to
the Newton 2.0 operating system, make sure you read the instructions that
came with your upgrade kit before you use the Newton Connection Utilities.
About backup files
It's important to back up your Newton information. Backup files provide a
safe way to store information in case it gets lost or deleted by mistake.
With the Newton Connection Utilities you can back up all information on
your Newton PDA or just selected information.
The first time you create a backup, the Newton Connection Utilities backs up
all information on your Newton PDA (including any storage cards you've
inserted) and stores the information in a folder named Backups.
2
Backing Up and Restoring Information
Inside the Backups folder is a file with a name derived from the owner's name
you entered on your Newton PDA. This file contains the latest backup
information. If you haven't entered an owner's name on your Newton PDA,
the file is called Newton PDA.
By default, the Backups folder is located in the Newton Connection Utilities
folder. You can change the location of this folder. See "Changing the Location
of the Backups Folder" later in this chapter.
Backing up cards
When you back up a storage card, a separate backup file is created with the
name of the card. If you haven't entered a name for your card, the file is called
Card. If you back up more than one unnamed card, the backup files are
named Card, Card 2, Card 3, and so on.
Note: Apple recommends you name all your storage cards. For more
information on naming storage cards, see the handbook that came with your
Newton PDA.
18
Chapter 2
Backup file for your
Newton PDA's
internal memory
Backup file for a
storage card
named Sales Info
Backup file for a
another unnamed card
Backup file for an
unnamed card
Previous backups
Every time you back up, the Newton Connection Utilities make a copy of the
previous backup file and store it in a folder called Previous Backups. This
folder is located in your Backups folder.
For example, if the owner's name for your Newton PDA is Mike Chen, the
Newton Connection Utilities create a file named "Mike Chen's Newton PDA"
the first time you back up. The next time you back up, the Newton
Connection Utilities copy the original file and place it in a Previous Backups
folder.
The Newton Connection Utilities maintain a current and previous backup file
for all information in your Newton PDA's internal memory and a current and
previous backup file for each storage card you back up.
Creating backup files
You can back up all information and packages on your Newton PDA or you
can just back up selected information and packages. The following section
describes how to back up all information. To back up selected information
and packages, see "Backing Up Selected Information and Packages" later in
this chapter.
19
Backing Up and Restoring Information
Most recent backup
of your Newton
Most recent backup
of a storage card
Previous backup of your Newton
Previous backup of
a storage card
Backing up all information and packages
Before you begin, make sure your Newton PDA is connected to your
computer. For instructions, see Chapter 1.
To back up all information on your Newton PDA:
1
On your computer, open the Newton Connection Utilities.
To open the Newton Connection Utilities, double-click the Newton
Connection Utilities icon.
2
Establish a connection from your Newton PDA.
See Chapter 1 for instructions.
3
On your computer, click the Backup button.
20
Chapter 2
Click to back up
information.
Status indicates a
connection has been
established.
A dialog box appears with a list of items to back up. To select an item, click
the box next to it until you see an X.
Note: When you back up your Newton PDA for the first time (no backup file
exists), this dialog box doesn't appear. Instead, a full backup of the Newton
PDA begins as soon as you click Backup.
4
If necessary, click Select All.
Select All selects all information. If an Unselect All button appears instead of
Select All, all information is already selected.
5
If available, make sure "Include all packages" is selected so that your packages are also
backed up.
21
Backing Up and Restoring Information
Select to back up all
information on your
Newton PDA.
Select to include all packages (including
packages from third-party software publishers) in
the backup. This box only appears if you have
packages installed on your Newton PDA.
List of information on your Newton PDA.
To see more items on the list, use the scroll bars.
6
Click Backup.
A status window appears indicating a backup is in progress. Messages in the
window show what information is being backed up.
The window disappears and the backup is complete.
Backing up selected information and packages
In general, it's a good idea to back up all information on your Newton PDA.
However, if you've only added information to one or two applications, you can
specify which applications and application information should be backed up.
For example, you can just back up information in your Newton Dates
application.
Typically, selective backup is faster than backing up all information and
packages. When you selectively back up information, the new information is
added to your most recent backup file.
WARNING
If you selectively back up, be careful when you restore
information. You may remove information that has not been backed up.
Apple recommends you restore information only from a backup that
includes all information and packages. See "Restoring Information and
Packages" later in this chapter.
22
Chapter 2
To back up selected information on your Newton PDA:
1
Open the Newton Connection Utilities and establish a connection.
See Chapter 1 for instructions.
2
On your computer, click the Backup button.
A dialog box appears with a list of information to back up.
3
Select the information to back up.
To select an item to back up, click the box next to it until you see an X. Only
items marked with an X will be backed up.
4
Click Backup.
A status window appears indicating a backup is in progress. Messages in the
window show what information is being backed up.
The window disappears and the information you selected is added to the
latest backup file.
23
Backing Up and Restoring Information
Select the information
you want to back up.
Select to include all
packages (including
packages from third-
party software
publishers) in the
backup.
Backing up a storage card
You can use the Newton Connection Utilities to back up the contents of a
storage card.
To back up a storage card:
1
Insert the storage card.
2
Open the Newton Connection Utilities and establish a connection.
3
Click Backup.
The Backup dialog box appears. The bottom of the dialog box includes a list
of cards currently inserted in your Newton PDA. To select an item to back up,
click the box next to it until you see an X.
4
Make sure the card you want to back up is selected.
5
Click Backup.
The card is backed up and a backup file with the name of the card appears in
your Backups folder.
24
Chapter 2
Select to back
up a card.
Select the information
you want to back up.
Changing the location of the Backups folder
By default, the Backups folder is automatically stored in the Newton
Connection Utilities folder on your computer.
To change the location of the Backups folder:
1
Open the Newton Connection Utilities.
2
Choose Preferences from the Edit menu.
A dialog box appears.
3
Click Set.
A dialog box appears.
4
Select a new location for your Backups folder.
25
Backing Up and Restoring Information
Click to change the
location of the
Backups folder.
Shows the current location of
the Backups folder
Click to display a
pop-up menu of disks
and folders on your
computer.
Click to select
a folder.
5
Click Select.
The new location you specified is saved and the dialog box disappears.
6
Establish a connection from your Newton PDA.
7
Click the Backup button and back up all information and packages on your Newton PDA.
For more information, see "Backing Up All Information and Packages"
earlier in this chapter.
A new Backups folder with backup files appears in the location you specified.
Note: To avoid confusion with previous backups, you may want to remove
older backup files you've created in other locations or rename them.
Restoring information and packages
If something goes wrong and you lose information on your Newton PDA, you
can restore information from the latest backup file on your computer.
You can restore all information in a backup file or select which information
you want to restore. You can also restore the information from storage cards
you've backed up.
Before you begin, make sure your Newton PDA is connected to your
computer. For instructions, see Chapter 1.
To restore information:
1
Open the Newton Connection Utilities and establish a connection.
2
Click the Restore button.
WARNING
Restoring replaces information on your Newton PDA with
information from a backup file on your computer. Make sure you select
the correct information to restore.
26
Chapter 2
3
In the dialog box that appears, choose the file that contains the information you want to
restore.
Note: With the Newton Connection Utilities, you can restore information
from a card backup file to a card. You cannot restore information from a card
backup file to your Newton's internal memory.
27
Backing Up and Restoring Information
Click to restore
information from a
backup file.
To restore storage
card information,
select the latest
backup file for the
card.
Select the latest backup file
for your Newton PDA.
4
Click Open.
You see a list of information and packages that can be restored. You can
choose items to restore or restore all the items. To select an item, click the
box next to it until you see an X.
5
Select the items you want to restore.
6
Click Restore.
A message appears asking you to confirm that you want to restore
information from your computer onto your Newton PDA.
7
Click OK.
Information you selected is restored to your Newton PDA. A status window
on your computer keeps you informed of the progress.
WARNING
If you selectively backup, be careful when you restore
information. You may remove information that has not been backed up.
Apple recommends you restore information only from a backup that
includes all information and packages.
28
Chapter 2
Click to deselect all packages
in the backup file. You can
then select specific information
to restore.
List of information to restore.
To see more items on the list,
use the scroll bar.
List of packages to restore
Select the information
you want to restore.
Select the packages
you want to restore.
When you restore, only information and packages on your Newton PDA that
have corresponding information and packages in the backup file are replaced.
For example, if your backup file contains Names and Dates and your Newton
PDA contains Names, Dates, and Notes, the Names and Dates on your
Newton PDA are replaced by Names and Dates from the backup file, but
Notes remains intact.
When the restoration is complete, a message appears on your Newton screen
asking you to restart.
7
Tap Restart.
Your Newton PDA restarts.
Note: If you have a personal identification number (PIN) assigned to your
Newton PDA, the number is not restored. You'll need to reassign a PIN
number. For more information on assigning a PIN number, see the handbook
that came with your Newton PDA.
Tips on managing backups
The following tips can help you back up and restore files on your Newton
PDA.
◊ If you're using more than one computer, you can set up a central location
for backup files. That way, you'll always know where the latest backup files
are located. See "Changing the Location of the Backups Folder" earlier in
this chapter.
◊ You can copy backup files and rename them (or store them in a separate
directory) to prevent them from being replaced by another backup. This is
useful for managing or storing different sets of information.
29
Backing Up and Restoring Information
30
Chapter 2
31
This chapter describes how to use the Newton Connection Utilities to install
packages.You can install packages on your Newton PDA or on a storage card.
Installing a package on your Newton PDA
A package is a special file that adds features to your Newton PDA. Examples
of packages include applications, electronic books, and system updates.
Before you begin, make sure your Newton PDA is connected to your
computer. For instructions, see Chapter 1.
IMPORTANT
The package you install is added to the information already on
your Newton PDA. Nothing is erased.
To install a package:
1
Insert the floppy disk containing the package into your computer.
If the package is already on your computer's hard disk, skip this step.
2
On your computer, double-click the Newton Connection Utilities icon.
The Newton Connection Utilities window appears on your computer.
3
On your Newton PDA, establish a connection.
See Chapter 1 for instructions.
3
Installing Packages
4
Click the Install button.
5
In the dialog box that appears, select the package you want to install and click Open.
32
Chapter 3
Click here to install
a package.
Status indicates
a connection is
established.
The package is installed on your Newton PDA. A status window on your
computer keeps you informed of the progress.
Note: If you stop a package installation, the connection between your Newton
PDA and your computer is ended. You'll need to re-establish the connection
from your Newton PDA.
Installing packages by dragging
You can also install one or more packages by dragging package icons to the
Newton Connection Utilities application icon on your computer desktop or
onto the Newton Connection Utilities window.
To install a package by dragging:
1
Open the Newton Connection Utilities and establish a connection.
2
Locate a package icon on your floppy disk or your computer's hard disk.
3
Select one or more package icons.
4
Drag the icons to the Newton Connection Utilities icon on your desktop or onto your
Newton Connection Utilities window.
33
Installing Packages
Installing a package on a storage card
You can install packages on a storage card rather than in your Newton PDA's
internal memory.
To install a package on a storage card:
1
Insert the card in your Newton PDA.
2
In the slip that appears, select "Save new info and packages on this card."
3
Follow the steps described in the previous section, "Installing a Package On Your
Newton PDA."
With "Save new info and packages on this card" turned on, the Newton
Connection Utilities automatically install packages on the storage card.
34
Chapter 3
This chapter describes how to use your computer's keyboard to enter
information on your Newton PDA.
About keyboard entry
With the Newton Connection Utilities, text you type on your computer's
keyboard can appear on your Newton PDA. For example, you can open a new
Name slip on your Newton PDA and use your computer's keyboard to fill in
the information.
Your computer's keyboard is useful when you need to enter long notes or a
large number of names and addresses on your Newton PDA.
In addition to typing, you can use the keyboard to copy information from your
computer's Clipboard to your Newton PDA.
Starting a keyboard session
To start a keyboard session:
1
Open the Newton Connection Utilities and establish a connection from your Newton
PDA.
For instructions, see Chapter 1, "Getting Started."
35
4
Using Your Computer's Keyboard
2
Click the Keyboard button in the Newton Connection Utilities window.
A status window appears and your Newton PDA is ready to accept
information from your computer's keyboard.
3
On your Newton PDA, open the stationery or slip you want to add information to.
You can navigate as usual on your Newton PDA, using the pen to open
drawers, set insertion points, and so on.
4
Begin typing on your computer's keyboard.
The text you type appears at the insertion point on your Newton PDA.
36
Chapter 4
Click to end a keyboard session.
Click to copy text from your computer's
Clipboard to your Newton PDA.
Characters you type
appear here and on
your Newton PDA.
Characters you type on your computer's
keyboard appear at the insertion point.
Press the Tab or Return key to move to
the next topic.
You can use all standard alphabetic and number keys on your keyboard to
enter information on your Newton PDA. You can also use the Tab and Return
keys to move between topics. Special keys, such as F1, are not supported.
While a keyboard session is active, you can open and close as many slips on
your Newton PDA as desired, open or quit applications, and so on.
During a keyboard session, characters appear on your Newton PDA only
when the Newton Connection Utilities window is active on your computer. If
another window is active, characters you type appear on your computer and
not on your Newton PDA.
Ending a keyboard session
When you've finished entering information from the keyboard, you can end a
keyboard session by any of the following methods:
◊ On your computer, click the Stop button in the keyboard status window.
◊ On your Newton PDA, tap the Connection button in the Extras drawer.
◊ Tap the blinking star (
) at the top of your Newton screen and tap
Connection. When a message appears asking whether you want to end your
keyboard session, tap Yes.
Copying text from the Clipboard
During a keyboard session, you can copy text from your computer's Clipboard
to your Newton PDA.
To copy text from the clipboard:
1
Open the Newton Connection Utilities and start a keyboard session.
For instructions, see "Starting a Keyboard Session" earlier in this chapter.
2
On your computer, copy text to the Clipboard.
3
Set the insertion point on your Newton PDA.
4
Click the "Paste from Clipboard" button in the Keyboard status window.
Text from the Clipboard appears on your Newton PDA.
37
Using Your Computer's Keyboard
Note: You can also paste text from the Clipboard by typing
x-V on your
computer's keyboard, and you can copy text to your Newton PDA by selecting
the text on your computer and dragging it to the Keyboard status window.
When you copy text to your Newton PDA:
◊ Text is copied, but graphics are not.
◊ The Paste from Clipboard button is dimmed if the Clipboard is empty or if
the Clipboard has graphics and no text.
◊ It may take a few seconds for large amounts to text to appear on your
Newton PDA.
38
Chapter 4
This chapters describes how to import information from a file on your
computer to an application on your Newton PDA.
About importing
You can import information from your computer to your Newton PDA in the
following ways:
◊ Direct import: The Newton Connection Utilities come with translators that
convert files created by popular PIM (personal information manager)
applications into information on your Newton PDA.
For a list of translators included with the Newton Connection Utilities, see
the Appendix, "Translators for the Newton Connection Utilities."
◊ Text files: Many applications can create plain or delimited text files. You
can import from a text file when no translator exists for the application you
want to use.
IMPORTANT
It's a good idea to make a backup of information on your Newton
PDA before you import. For more information on backing up your Newton
PDA, see Chapter 2.
39
5
Importing Information to Your Newton PDA
Choosing when to import
Typically, you import when you want to transfer a large amount of
information from your computer and maintain the information on your
Newton PDA. For example, you might have a list of customer names you want
to add to your Newton Names application.
However, if you have information you want to keep current on both your
Newton PDA and your computer (for example, your appointment calendar),
you may prefer to synchronize instead of import. For more information, see
Chapter 7, "Synchronizing Information."
An overview of importing
The following illustration shows the steps you take to import information.
This chapter describes how to import without setting advanced options.
Chapter 8 describes how to set advanced options when you import.
1. Start importing.
Select a file on your computer to import.
Select a Newton application to import to.
2. If desired, use Advanced Options to set:
· Date range
· Conflict resolution
· Field mapping
· Miscellaneous options
3. Import.
Import
Advanced Options
40
Chapter 5
Importing
Importing a file
When you import information, the Newton Connection Utilities looks at the
file you're importing to determine which translator to use to convert the file.
This section describes what happens when the Newton Connection Utilities
automatically recognizes which translator to use and which Newton
application should receive the information.
The following section, "Importing an Unrecognized File," describes what
happens if more than one translator can be used to convert the file or if more
than one Newton application can receive the information you're importing.
Note: Before you import, make sure the file you're importing is in a format
supported by the Newton Connection Utilities. See the Appendix for a list of
file formats (translators) supported by the Newton Connection Utilities.
To import a file:
1
Open the Newton Connection Utilities and establish a connection from your Newton
PDA.
For instructions, see Chapter 1, "Getting Started."
2
Click the Import button in the Newton Connection Utilities window.
A dialog box appears with a list of files to import.
41
Importing Information to Your Newton PDA
3
Select a file to import and click Select.
If the Newton Connection Utilities recognize the file you're importing, the
following dialog box appears.
Note: The contents of this dialog box depend on the type of file you're
importing and the application you're importing to. See Chapter 8 for more
information about advanced options.
If the file you select is not recognized by the Newton Connection Utilities, a
dialog box appears asking you to select the type of file you're importing. For
more information, see "Importing an Unrecognized File," next.
4
Click Import.
The information is imported to your Newton application.
42
Chapter 5
Importing an unrecognized file
This section describes what happens if more than one translator can be used
to convert the file you're importing and if more than one Newton application
can receive the information you're importing.
To import a file:
1
Open the Newton Connection Utilities and establish a connection from your Newton
PDA.
For instructions, see Chapter 1, "Getting Started."
2
Click the Import button in the Newton Connection Utilities window.
A dialog box appears with a list of files to import.
3
Select a file to import and click Select.
A dialog box appears with a list of translators available to convert the file
you're importing.
43
Importing Information to Your Newton PDA
4
Select the type of file you're importing and click OK.
A dialog box appears with a list of Newton applications.
Note: This dialog box appears only if the information you're importing can be
transferred to more than one Newton application. Otherwise, the appropriate
Newton application is selected automatically.
5
If necessary, select the Newton application that you want to import to.
6
Click OK.
The Import dialog box appears.
Note: The contents of this dialog box depend on the type of file you're
importing and the application you're importing to.
7
Click Import.
The information is imported to your Newton application.
44
Chapter 5
Importing a text file
You can import two types of text file: delimited text and plain text.
Application, such as database managers, which store information organized in
records and fields, can often save information as a delimited text file. Within
the delimited file, individual items or fields of information are separated by
special characters such as commas or tab characters. Records within the text
file are separated by carriage return characters. By inserting such characters
in a delimited text file, the organization of the records and fields is
maintained in the file. An application that can read delimited text files can
then import the delimited text into the fields and records of its own files.
A plain text file does not use such special characters to maintain the
organization of fields and records. For example, word-processing applications
can often save documents as plain text files, without using extra commas or
tab characters to organize the file. The text is saved as a long sequence of text
(including carriage returns that separate paragraphs). You might import such
a plain text file into the Newton Notepad application.
When you import a delimited text file, you can specify what characters are
used to separate information in the file. For example, fields of information
might be separated by commas (,) and entries (records) might be separated by
carriage returns.
You can also specify whether the text file includes column headings (field
names) at the top of the file.
By default, the Newton Connection Utilities imports delimited text files with
the following format, but you can change these settings to import other
formats. See "Setting Miscellaneous Options" in Chapter 8 for more
information.
45
Importing Information to Your Newton PDA
The following is another example of a delimited text file that uses tabs to
separate fields:
Changing how information is imported
When you import information to your Newton PDA, the information is
transferred using a default field map. This field map acts as a template to
determine how information from your computer's application is mapped to
information in your Newton application.
In most cases, the default field map works fine for importing information, but
you can change the field map to meet your specific needs. For example, you
might have custom fields in your computer's application.
In addition to changing the field map, you can further refine how information
is imported by choosing a date range for calendar information, specifying
how conflicting information is handled, and setting application-specific
options. See Chapter 8, "Setting Advanced Options," for more information.
First
Last Street
City
State Zip Phone
Michael Jen
333 West Point San Juan CA
94000 415)555-1234
Sheila Black 222 West Mark New York NY
10000 (212)555-4321
Sanjay Manni ""
Dallas
TX
75111 (214)555-4444
Ian
Smit 555 Minny Dr
Atlanta
GA
50000 ""
First,Last,Street,City,State,Zip,Phone
Michael Jen,333 West Point,San Juan,CA 94000,(415)555-1234
Sheila Black,222 West Market,New York,NY,10000,(212)555-4321
Sanjay,Manni,"",Dallas,TX,75111,(214)555-4444
Ian,Smit,555 Minny Dr,Atlanta,GA,50000,""
46
Chapter 5
Column headings
show the field
names.
Blank fields are marked by
quotation marks (" ").
Blank fields are marked by quotation
marks (" ").
Fields of
information are
separated by
commas.
Fields of information
are separated by tab
characters.
Column headings
47
This chapter describes how to transfer information from an application on
your Newton PDA to a file on your computer.
About exporting
You can export information from your Newton PDA to your computer in the
following ways:
◊ Direct export: The Newton Connection Utilities come with translators that
convert Newton information into commonly used file formats. For
example, you can transfer information into formats used by popular PIM
applications such as Claris Organizer or Now TouchBase.
For a list of translators included with the Newton Connection Utilities, see
the Appendix, "Translators for the Newton Connection Utilities."
◊ Text files: Many applications can read delimited text files. You can export to
a text file when no translator exists for the application you want to use.
When you export, you can export all information in a Newton application or
you can export selected information. See "Exporting All Information" and
"Exporting Selected Information" later in this chapter.
IMPORTANT
It's a good idea to make a backup of information on your Newton
PDA before you export. For more information on backing up your Newton
PDA, see Chapter 2.
6
Exporting Information from Your Newton PDA
Choosing when to export
Typically, you export when you want to transfer a large amount of information
from your Newton PDA to your computer and maintain the information on
your computer. For example, you might export Notes from your Newton PDA
to include in a report you're writing on your computer.
However, if you have information you want to keep current on both your
Newton PDA and your computer (for example, your appointment calendar),
you may prefer to synchronize instead of export. For more information, see
Chapter 7, "Synchronizing Information."
An overview of exporting
The following illustration shows the steps you take to export information.
This chapter describes how to export information without setting advanced
options. Chapter 8 describes how to set advanced options when you export.
4. Export.
2. If desired, use Advanced Options to set:
-Date range
-Field mapping
-Miscellaneous options
3. If desired, select specific entries
to export.
Export
Advanced Options
Export
Export Selected
1. Start exporting.
Select a Newton application to export.
Select a file to export to.
48
Chapter 6
Exporting all information
To export all information from a Newton application:
1
Open the Newton Connection Utilities and establish a connection from your Newton
PDA.
For instructions, see Chapter 1, "Getting Started."
2
Click the Export button in the Newton Connection Utilities window.
A dialog box appears with a list of Newton applications you can export
information from.
You can choose to export your Notepad information two ways: as a file
containing text and any graphics that you have drawn, or as a text file only.
For example, you can export just your Notepad text when the computer
application to receive your information does not support graphics.
49
Exporting Information from Your Newton PDA
3
Select an application and click OK.
A Save dialog box appears.
4
Type the name of the file you're exporting.
When you export, a new file is created with the name you entered.
5
Choose the type of file you're exporting from the File Type pop-up menu.
The File Type menu lists file formats you can create when you export
Newton information. Items on the File Type menu vary depending on which
translators you have installed and which Newton application you are
exporting from. If a translator doesn't exist for the type of file you want to
export, you can export a text file.
6
Click Save.
The Export dialog box appears.
Note: The contents of this dialog box depend on the type of file you're
exporting and the application you're exporting from.
50
Chapter 6
7
Click Export All.
All information is exported from your Newton application and the Newton
Connection Utilities creates a new file with the format you selected. If you
changed settings in the Advance Options the information is exported
according to your new settings.
Exporting a text file
When you export a text file, the Newton Connection Utilities are preset to
separate fields of information by commas (,) and entries (records) in the file
by carriage returns. Column headings with the names of each field are
included at the top of the file.
You can change the characters used to separate fields and entries in the text
file and you can add or remove column headings. See "Setting Miscellaneous
Options" in Chapter 8 for more information.
The following is another example of a text file you can export.
First
Last Street
City
State Zip Phone
Michael Jen
333 West Point San Juan CA
94000 415)555-1234
Sheila Black 222 West Mark New York NY
10000 (212)555-4321
Sanjay Manni ""
Dallas
TX
75111 (214)555-4444
Ian
Smit 555 Minny Dr
Atlanta
GA
50000 ""
First,Last,Street,City,State,Zip,Phone
Michael, Jen,333 West Point,San Juan,CA 94000,(415)555-1234
Sheila, Black,222 West Market,New York,NY,10000,(212)555-4321
Sanjay,Manni,"",Dallas,TX,75111,(214)555-4444
Ian,Smit,555 Minny Dr,Atlanta,GA,50000,""
51
Exporting Information from Your Newton PDA
Blank fields are marked by
quotation marks (" ").
Fields of information
are separated by tab
characters.
Column headings
Column headings
show the field
names.
Blank fields are marked by quotation
marks (" ").
Fields of
information are
separated by
commas.
Exporting selected information
In addition to exporting all information in a Newton application, you can
select which information is exported. For example, if you're exporting
information from your Newton Names application, you can select a subset of
names to export.
To export selected information:
1
Follow steps 1 to 6 in the previous section, "Exporting All Information."
2
When the Export dialog box appears, click Select.
A window appears with a list of information to export.
3
Select the entries you want to export.
52
Chapter 6
Click an entry to select it for export. You can select groups of entries by
dragging or using Shift-click. You can select non-contiguous entries by
holding down Command (
x) and clicking or dragging. Click the Select All
button to select all entries in the window.
To rearrange columns, click the column heading and drag the column to a
new location. To sort column entries, click the column heading.
If an entry is already selected, you can click to deselect it.
4
Click Export.
After a few moments, the entries you selected are exported and the Export
window disappears.
Note: The selected entries are exported without regard to date range chosen
in advanced options.
Changing how information is exported
When you export information from your Newton PDA, the information is
transferred using a default field map. This field map acts as a template to
determine how information from your Newton application is mapped to
information in your computer's application.
In most cases, the default field map works fine for exporting information, but
you can change the field map to meet your specific needs. For example, you
might have custom fields in your computer's application.
In addition to changing the field map, you can further refine how information
is exported by choosing a date range for calendar information and setting
application-specific options. See Chapter 8, "Setting Advanced Options," for
more information.
53
Exporting Information from Your Newton PDA
54
Chapter 6
55
This chapter describes how to synchronize information on your Newton PDA
with information on your computer.
About synchronization
Synchronization lets you keep applications on your Newton PDA up to date
with applications on your computer. For example, you might have a calendar
application on your computer that you want to keep current with your Newton
Date Book.
When you synchronize, the Newton Connection Utilities compares
information from a file on your computer with information in your Newton
application. Then the information is combined and updated based on the
latest changes.
You can synchronize your Newton applications with a number of popular PIM
applications, including Claris Organizer and NOW Contact. For a list of
applications you can use to synchronize, see the Appendix.
Your Newton PDA can synchronize plain text files, such as those created by
word-processing applications, with your Notepad information. You can also
use import or export to transfer information between your Newton PDA and a
word-processing file.
7
Synchronizing Information
An overview of synchronizing
The following illustration shows the steps you take to synchronize
information for the first time. This chapter describes how to synchronize
without setting advanced options. Chapter 8 describes how to set advanced
options when you synchronize.
After setting up your synchronization settings the first time, you can then
synchronize your information with a single click of the Synchronize button.
Preparing to synchronize
Before you synchronize:
1
Make a backup of information on your Newton PDA.
For instructions, see Chapter 2, "Backing Up and Restoring Information."
When you synchronize, you might want to experiment a few times with
different field maps to get the desired results. In these cases, a recent backup
is useful.
2
On your computer, create the file you want to synchronize with.
See the Appendix for a list of file formats (translators) supported by the
Newton Connection Utilities. This list includes file formats you can use for
synchronizing.
1. Set up your synchronization.
Select a Newton application to synchronize.
Select a file on your computer.
2. If desired, use Advanced Options to set:
· Date range
· Conflict resolution
· Field mapping
· Miscellaneous options
3. Synchronize.
Synchronization Setup
Advanced Options
56
Chapter 7
Synchronizing for the first time
To synchronize for the first time:
1
Open the Newton Connection Utilities and establish a connection from your Newton
PDA.
For instructions, see Chapter 1, "Getting Started."
2
Click the Synchronize button in the Newton Connection Utilities window.
A warning appears reminding you to make sure the correct storage card is
inserted in your Newton PDA,
If you need to insert a storage card, click Cancel and start the procedure over
with the card inserted.
3
Click Proceed.
When you synchronize for the first time, the Synchronization Setup window
appears automatically.
57
Synchronizing Information
4
Select the Newton application you want to synchronize.
5
Click Choose File.
A dialog box appears with a list of files on your computer.
You can specify which types of files appear in the file list by choosing a file
type from the File Type pop-up menu.
6
Select the file you want to synchronize.
7
Click Select.
The dialog box disappears and the name of the file you're synchronizing
appears in the Synchronization Setup window.
58
Chapter 7
Note: If the Newton Connection Utilities don't recognize the type of file
you've selected, a dialog box appears asking you to specify which translator to
use. Select a translator and click OK.
8
Make sure the box to the left of the application is selected.
Each application in the Synchronization Settings window has a box next to it.
You use this box to turn synchronization on and off. If an X appears in the
box, the application will be synchronized. If no X appears, the application
will not be synchronized.
9
Repeat steps 3 to 8 for all applications you want to synchronize.
You can select any combination of applications to synchronize. Each
application you synchronize must have a file assigned and the box to the left
of the application must be selected.
10
When you've finished setting up your synchronization, click OK.
The Synchronization Setup window disappears and synchronization begins.
Your synchronization settings are saved and remain in effect until you change
them.
After a few minutes, the applications you specified are synchronized.
Information in your Newton application is combined with information in the
file you selected. Both the file and your Newton application are updated.
59
Synchronizing Information
Note: When you synchronize an application, the Conflict Resolution set for
the application determines how information from your Newton PDA is
combined with information in your computer's file. By default, conflicting
entries in your Newton application are added to entries in your computer's
file. For more information, see "Resolving Transfer Conflicts" in Chapter 8.
Resynchronizing your information
Whenever you change information on your Newton PDA or in your
computer's file, you can resynchronize to keep your applications up to date.
For example, after you add meetings to your Newton Date Book, you can
synchronize the information so the calendar on your computer matches your
Newton PDA.
To resynchronize information:
1
Open the Newton Connection Utilities and establish a connection from your Newton
PDA.
For instructions, see Chapter 1, "Getting Started."
2
Click the Synchronize button in the Newton Connection Utilities window.
Your Newton applications are resynchronized based on information in the
Synchronization Setup window.
Synchronization happens automatically when you click the Synchronize
button. No prompt appears asking you to confirm the synchronization.
60
Chapter 7
Using a storage card when you synchronize
If you have a storage card inserted in your Newton PDA when you
synchronize, the appropriate information on the card is included in the
synchronization. For example, if you're synchronizing the Newton Names
application, all names on the card are included in the synchronization.
IMPORTANT
If you're synchronizing information on a card, be careful when
you resynchronize. Make sure the card you've inserted in your Newton PDA is
the same card you inserted when you last synchronized. Otherwise, you will
lose information.
Changing synchronization settings
To change synchronization settings:
1
Open the Newton Connection Utilities and establish a connection from your Newton
PDA.
For instructions, see Chapter 1, "Getting Started."
2
Choose Synchronization Settings from the Edit menu.
The Synchronization Setup window appears.
3
Select the application whose settings you want to change.
4
Change the synchronization settings as desired.
For example, you can change the file you're synchronizing with and you can
select or deselect the "Synchronize with" setting. You can also set advanced
options (see Chapter 8 for more information).
61
Synchronizing Information
Select an application and click the checkbox before its name to specify
whether the application will be synchronized. Click the Choose File button to
change the file you're synchronizing.
See Chapter 8 for more information about setting advanced options.
5
When you've finished making changes, click OK.
The Synchronize Setup dialog box disappears and your changes are saved.
6
Click Synchronize.
Your Newton applications are resynchronized based on the changes you made.
Changing how information is synchronized
When you synchronize, information is transferred and combined using a
default field map. This field map acts as a template to determine how
information from your Newton application is mapped to information on your
computer. In most cases, the default field map works fine for synchronizing,
but you can change the field map to meet your specific needs.
In addition to changing the field map, you can further refine how information
is synchronized by choosing a date range for calendar information, specifying
how conflicting information is handled, and setting application-specific
options. See Chapter 8, "Setting Advanced Options," for more information.
62
Chapter 7
63
This chapter describes how to use advanced options when you import, export,
or synchronize to change how information is transferred between your
Newton PDA and your computer.
Note: When you initiate a synchronization from your Newton PDA, the
Newton Connection Utilities use the settings selected with your computer
application. Use the Newton Connection Utilities on your computer to change
these settings.
About advanced options
The Newton Connection Utilities allow you to use the following methods to
further refine how information is transferred:
◊ Date Range: For calendar applications, you can set a date range to specify
which calendar entries are transferred. See "Changing the Date Range" for
more information.
◊ Conflict Resolution: When you transfer information, you can specify how
conflicting information is handled. For example, should entries on your
Newton PDA replace similar entries on your computer, or vice versa? See
"Resolving Transfer Conflicts" for more information.
◊ Field Mapping: You can change how categories, or fields, of information in
your Newton application are matched to fields of information in your
computer's application. See "Using Field Maps" for more information.
8
Setting Advanced Options
◊ Miscellaneous Options: You can also set options specific to the applications
sending and receiving the information. See "Setting Miscellaneous
Options" for more information.
Changing the date range
By default, if you transfer information from a calendar or datebook
application, all information is transferred. You can use advanced options to
change the date range.
The following section shows you how to set a date range when you export
information from your Newton PDA, but you can use it as a model for
specifying dates when you import or synchronize.
To change the date range:
1
Open the Newton Connection Utilities and follow the steps to export.
For instructions, see Chapter 6, "Exporting Information from Your Newton
PDA."
The Export dialog box appears.
2
Click Advanced Options.
The Export dialog box expands to show advanced options. You use these
options to further define how information is exported.
64
Chapter 8
Note: The date range appears only if you're transferring information from a
calendar or datebook application.
3
Choose a date range from the Dates pop-up menu.
If you choose Custom from the Dates menu,you can change the dates that
appear to the right of the menu. Select the month, date, or year you want to
change and use the up or down arrows to change the date.
After you set a date range, you can export or you can set other advanced
options.
4
Click Export All.
The information from your calendar application is exported using the date
range you specified.
65
Setting Advanced Options
Resolving transfer conflicts
About conflict resolution
You can use advanced options to specify how conflicts are resolved when you
transfer information between your Newton PDA and your computer.
A conflict occurs when key fields of information in your Newton application
match key fields of information in your computer's application, but not all
fields are the same. For example, your Newton application and your
computer's application might have the same person listed with the same
company, but not the same phone number.
The Newton Connection Utilities determine there's a conflict because the
information in the key fields for the person's name and company are the same
for both the computer and Newton PDA. Because other information in other
fields is not the same, in this case the phone number, the utilities must then
determine whether to keep or change the conflicting information. For
example, the utilities need to determine whether to keep the phone number
from the computer file or from the Newton PDA.
You can determine how the Newton Connection Utilities handle conflicting
entries. For example, if you usually make changes on your Newton PDA and
always want those changes kept or transferred to your computer files, you can
select a conflict resolution that always keeps your Newton application
information. In this case, the information on the Newton is said to win,
because it always replaces conflicting information on the computer file.
Likewise, you can also have your computer win by selecting a conflict
resolution which keeps the changes in your computer files. Conflicting
information is then updated from the computer file to your Newton PDA.
You can also have the utilities keep all information, basically adding all
conflicting entries to your files so that nothing is lost.
66
Chapter 8
When importing, you can have the information in your computer files replace
information on your Newton PDA, but keep specific information that resides
only on your Newton PDA. Say, for example, you keep birth dates in your
Newton Names application, but don't keep them in your computer file. You
can import information from your computer file onto your Newton PDA
without losing the birth dates that are recorded there. To do so, you set up the
field mapping between the computer file and Newton application so that
information isn't transferred (is unmapped.) to your birthday field. You can
then choose the Merge conflict resolution. Information from your computer
file is imported onto your Newton PDA without losing your birth date
information.
If a conflict is detected when synchronizing, you can also have the utilities
make no changes to either the computer file or Newton PDA. Thus the
utilities ignore the differences in information and maintain both the computer
and Newton PDA information as is. To have conflicting information left
unchanged, you choose the Ignore conflict resolution.
Because the utilities use key fields to determine conflicts, the field mapping
your set up for your computer and Newton PDA files is important. For more
information about setting up field maps, see "Using Field Maps" later in this
chapter.
Note: Conflict resolution applies only when you import or synchronize
information. Conflict resolution doesn't apply when you export.
Conflict resolution for importing
When you import, your choices for conflict resolution are:
◊ Add: All conflicting entries from your computer's application are added to
entries in your Newton application.
◊ Computer Wins: Entries from your computer's application replace
conflicting entries in your Newton application.
◊ Newton PDA Wins: Entries from your Newton application replace
conflicting entries from your computer's application.
◊ Merge: Entries in your computer's application replace conflicting entries in
your Newton application, without changing specific fields (unmapped
fields) in your Newton application.
67
Setting Advanced Options
The following illustration shows how a conflict would be resolved when an
entry from an address book on your computer is imported to your Newton
Names application.
Conflict resolution for synchronizing
When you're synchronizing, your choices for conflict resolution are:
◊ Add: Entries on your Newton PDA are added to entries on your computer
and vice versa. Exact duplicates are not added.
◊ Newton PDA Wins: Entries on your Newton PDA replace entries on your
computer.
◊ Computer Wins: Entries on your computer replace entries on your Newton
PDA.
◊ Ignore: Entries on your computer and entries on your Newton PDA are
unchanged.
Samuel Wong
1049 Chestnut Street
(510) 987-1200
Samuel Wong
1049 Chestnut Street
(510) 987-1200
Samuel Wong
1049 Chestnut Street
(510) 987-1200
Add
Computer Wins
Newton Wins
Merge
Newton Names
Desktop File
Import
Both entries appear on your Newton PDA.
68
Chapter 8
The following illustration shows how a conflict is resolved when an entry
from an address book on your computer is synchronized with your Newton
Names application.
For information on how to specify a conflict resolution when you transfer
information, see "Choosing a Conflict Resolution," next.
Choosing a conflict resolution
The following section describes how to choose a conflict resolution when you
import information, but you can use it as an example for resolving conflicts
when you synchronize.
To choose a conflict resolution:
1
Open the Newton Connection Utilities and follow the steps to import.
For instructions, see Chapter 5, "Importing Information to Your Newton
PDA."
Samuel Wong
1049 Chestnut Street
(510) 987-1200
Samuel Wong
1049 Chestnut Street
(510) 987-1200
Add
Newton Wins
Computer Wins
Ignore
Desktop File
Synchronize
Newton Names
Newton Names
and Desktop File
Newton Names
and Desktop File
Newton Names
and Desktop File
Newton Names
Samuel Wong
1049 Chestnut Street
(510) 987-1200
Samuel Wong
1049 Chestnut Street
(510) 987-1200
Desktop File
69
Setting Advanced Options
The Import dialog box appears.
2
Click Advanced Options.
The Import dialog box expands to show advanced options. This dialog box
contains a pop-up menu with a choice of conflict resolutions.
3
Choose the desired conflict resolution from the On Conflict pop-up menu.
Note: The contents of this menu depend on whether you're importing or
synchronizing information. For more information, see "About Conflict
Resolution" earlier in this chapter.
After you set conflict resolution, you can import or you can set other
advanced options.
4
Click Import.
The information is imported and conflicting entries are resolved based on the
conflict resolution you specified.
70
Chapter 8
Using field maps
You can use advanced options to create a new field map for transferring
information.
About field maps
Application programs store information in categories, called fields, that
describe the type of information entered. For example, an entry in an Address
Book application might have several fields: a Name field, an Address field, a
Phone field, a Job Title field, and so on.
Different applications may have slightly different names for these fields. For
example, one application might have a Work Address field and another
application might have an Office field. Despite the different names, the type
of information entered in these fields is essentially the same.
In addition, some applications may have fields that don't exist in other
applications. For example, a Fax Number or E-mail Address field might be in
one application, but not another.
When you import, export, or synchronize information on your Newton PDA,
the information is transferred using a default field map. This field map acts as
a template to determine how information in your Newton application is
mapped to information in your computer's application. This field map also
lists which fields of information are transferred and which are not.
In most cases, the default field map will work fine for transferring
information. However, you may want to change the default field map to meet
your specific needs. For example, you might have custom fields in your
computer's application. See "Changing a Field Map," next, for more
information.
Changing a field map
The following section describes how to change a field map when you export
information, but you can use it as an example for changing field maps when
you import or synchronize.
71
Setting Advanced Options
IMPORTANT
Be careful when you change a field map. The field map you
create for each pair of applications (the Newton application and the
corresponding computer application) applies whenever you import, export, or
synchronize information between the two applications.
To change a field map:
1
Open the Newton Connection Utilities and follow the steps to export.
For instructions, see Chapter 6, "Exporting Information from Your Newton
PDA."
The Export dialog box appears.
2
Click Advanced Options.
The Export dialog box expands to show advanced options. You use these
options to further define how information is exported.
72
Chapter 8
3
Click Field Mapping.
The Field Mapping dialog box appears. The contents of this field map vary
depending on which applications you've selected for transferring information.
One column lists the application you're transferring information from (the
source application). The other column lists the application you're transferring
information to (the target application). The middle column of arrows shows
which fields of information will be transferred. Click to add or remove
arrows. Fields which show an asterisks are key fields and must be mapped for
transfer.
4
Arrange the fields in the target application to match the desired fields in the source
application.
You can drag the fields in the right column to rearrange them.
5
Select the fields you want to transfer.
Click in the column between the source and target fields until you see an
arrow. Only information in fields with arrows will be transferred.
6
When you've finished making changes to the field map, click OK.
You field map changes are saved and the Field Mapping dialog box
disappears.
73
Setting Advanced Options
After you've created a new field map, you can export or you can set other
advanced options.
7
Click Export All.
The information from your source application is exported to your target
application using the field map you defined. This field map remains in effect
until you change it.
Changing a field map for a text file
When you import or export a text file, the field map has a slightly different
look than when you're transferring information from another type of file.
When you export a text file, the field map looks like the following:
The right column shows which application you're exporting from and lists the
fields in your Newton application
The numbered column indicates the order in which fields will appear in the
text file. The "1" field appears first, the "2" field appears next, and so on. A
checkmark indicates the field will be exported.
You can rearrange fields in the Newton application column to change the
order of fields in the text file.
You can select which fields will be exported. To select a field for export, click
in the numbers column until a checkmark appears. Unchecked fields will not
be exported.
74
Chapter 8
When you import a text file, the field map looks like the following:
Instead of field names, one column shows entries in the file you're importing.
You can move backward and forward through entries in the file by clicking the
Scan Entries buttons.
The other column shows the Newton application you're importing into and
lists the fields in your Newton application.
The column of arrows indicates how the information in the left column will
be transferred to the fields in the right column. If no arrow appears, the
information will not be imported.
Note: If you're importing a text file with column headings, the column
headings appear when you display Entry 1.
Use the field map to make sure information in the source file is mapped to
the correct fields in the Newton application. You can drag to rearrange fields
in the Newton column.
You can also click between columns to determine which information is
imported. An arrow indicates the information will be imported. If no arrow
appears, the information will not be imported.
75
Setting Advanced Options
Setting miscellaneous options
To further refine how information is transferred, you can set miscellaneous
options. Miscellaneous options include options that are specific to the type of
information you're transferring. For example, a calendar application might
have miscellaneous options you select to control how ongoing meetings are
handled.
Miscellaneous options also include options that are specific to the translation
program used to transfer the information. For example, if you're exporting an
application to a text file, you can specify whether the text file includes
column headings and what characters are used to separate fields.
The following example shows you how to set miscellaneous options when
you're importing information, but you can use it as a model for setting
miscellaneous options when you're exporting or synchronizing.
To set miscellaneous options:
1
Open the Newton Connection Utilities and follow the steps to import.
See Chapter 5, "Importing Information to Your Newton PDA," for more
information.
The Import dialog box appears.
2`
Click Advanced Options.
The Import dialog box expands to show advanced options.
76
Chapter 8
3
Click Miscellaneous.
The Miscellaneous dialog box appears. The contents of the dialog box vary
depending on which application you're using to transfer the information. The
following are some examples:
The above example of the Miscellaneous dialog box appears when you're
exporting information from a calendar application
The above example of the Miscellaneous dialog box appears when you're
exporting to a text file.
77
Setting Advanced Options
The options that appear are specific to the text translator. Use these options to
specify how fields and entries are separated in the text file.
4
Select the desired options.
Typical items you can set in Miscellaneous options include:
◊ Repeat unknown, ongoing appointments: Some calendar applications have
rules for ongoing appointments that are not supported in the target
application. For example, you might have a meeting that occurs every third
Thursday of the month.
Select this option if you want all occurrences of this meeting to be
transferred. If you don't select this option, only the first occurrence of this
meeting will be transferred.
IMPORTANT
With some computer calendar applications that don't support on-
going meetings, if you transfer all occurrences of unknown, ongoing meetings
to the computer application, you may not be able to remove them easily. The
computer application may treat each occurrence as a separate meeting instead
of repeated occurrences of a single event. To remove a meeting, you have to
delete each instance of the meeting individually.
◊ Include completed To Do items: Select this option if you want to include
completed items when you transfer information in a To Do list.
◊ Column headings: If you're exporting information to a text file, select this
option to include field names in the first line of the text file. If you're
importing information from a text file, select this option if field names are
included in the first line of the text file.
TIP
If your file has column headings and you set the Column headings option
to indicate the existence of the headings, the Newton Connection Utilities can
create more accurate default field-maps.
◊ End Fields with or Fields end with: If you're exporting information to a text
file, choose the character you want to use to separate fields in the text file.
If you're importing information from a text file, choose the character that
separates fields in the text file.
78
Chapter 8
◊ End Entries with or Entries end with: If you're exporting information to a
text file, choose the character you want to use to separate entries in the text
file. If you're importing information to a text file, choose the character that
separates entries in the text file.
5
Click OK.
The Miscellaneous dialog box disappears. The options you selected remain in
effect until you change them.
After you set miscellaneous options, you can import or you can set other
advanced options.
6
Click Import.
The information is imported using the miscellaneous options you selected.
79
Setting Advanced Options
80
Chapter 8
81
This chapter describes how to use the Newton Connection Utilities from your
Newton PDA instead of from your computer.
Using the utilities
To use the Newton Connection Utilities from your Newton PDA:
m
Open the Newton Connection Utilities and establish a connection from your
Newton PDA.
For instructions, see Chapter 1, "Getting Started."
The Newton Connection Utilities buttons appear on your Newton screen. You
can use these buttons to select a utility.
9
Using the Utilities From Your Newton PDA
Tap to back up your
Newton PDA.
Tap to restore a backup file to your Newton PDA.
Tap to import a package.
Tap to import
information to your
Newton PDA.
Tap to use your computer's keyboard.
Tap to synchronize information.
The connection utilities work the same way on your Newton PDA as on your
computer with the exception of export. To export information from your
Newton PDA, use the Newton Connection Utilities window on your
computer. When you use the Newton PDA to initiate synchronization with
your computer, the utilities use the setting previously selected on your
computer. Use the Newton Connection Utilities on your computer to changes
these settings, if necessary.
Finding files on your computer
When you need to select a file on your computer (for example, when you
restore files or install packages), a slip appears with a list of files.You locate
files from your Newton PDA just as you would from your computer.
Importing information
When you import information, a slip appears asking you to select a file to
import and, if necessary, choose a translator for the file.
When you're ready to import, the import slip looks like the following (your
Newton slip may appear different depending on the type of file your
importing):
82
Chapter 9
Tap to display a list of
folders and disks on
your computer.
The files in the disk or folder
you choose are listed here.
Tap the up or down arrow to
see more files in the list.
Changing connection preferences
To change connection preferences on your Newton PDA:
1
If necessary, tap
X
to close the Newton Connection Utilities slip and end the
connection.
You cannot change connection preferences while a connection is established
between your Newton PDA and your computer.
2
On your Newton screen, tap Extras
´
.
3
In the Extras Drawer, tap Connection
k
.
A slip appears.
83
Using the Utilities From Your Newton PDA
Shows the file you're importing
Tap to set a
date range.
Select which application will
receive the information.
Tap to select a conflict resolution.
Tap to close the slip and end
the connection.
4
Tap the information button and choose Prefs from the list of choices.
A slip appears with a list of connection preferences.
5
Select the desired connection preferences.
Connection preferences include:
◊ Save password: Saves the password you've set for the Newton Connection
Utilities. If this item is selected, you only need to enter the password once
rather than every time you connect to the Newton Connection Utilities. For
more information on setting a password, see "Setting a Connection
Password' in Chapter 1.
◊ Remove exact duplicates when importing: Used by other connection
products to prevent duplicate entries when you import. The Newton
Connection Utilities automatically prevent exact duplicates when you
import.
◊ Stop connection if no activity: A connection you've established between
your Newton PDA and your computer is stopped after a period of
inactivity and your Newton PDA goes to sleep (according to the Sleep
preferences you've set).
This option applies only if you're using your Newton PDA with battery
power.
84
Chapter 9
Tap to change
connection
preferences.
◊ Always backup all information: Automatically backs up all information and
packages when you tap Backup.
6
Tap
X
to close the slip.
Your connection preferences are saved and will be used when you connect
your Newton PDA to your computer.
85
Using the Utilities From Your Newton PDA
86
Chapter 9
87
This chapter describes some common problems you may encounter when
using the Newton Connection Utilities. For problems related to your Newton
PDA, see the handbook that came with your Newton PDA. For the latest
product and troubleshooting information, check the Read Me file located in
the Newton Connection Utilities folder or see Apple's Newton site on the
World Wide Web (http://newton.info.apple.com).
Problems installing the utilities
An error message appears when I try to install the Newton Connection Utilities.
◊ Make sure your computer meets the installation requirements. See
"Installation Requirements" in Chapter 1.
I moved the application to a new location on my computer and now it won't work.
◊ The Newton Connection Utilities must have access to the files stored in the
Newton Connection Utilities folder. If you moved the application out of the
folder, replace it within the folder. You can move the entire folder to a new
location, but the application must remain within the folder. You can use an
alias if you want to access the application from a different location.
Problems establishing a connection
I can't establish an AppleTalk or serial connection from my Newton PDA.
10
Troubleshooting
◊ Check your connection cables to make sure they're connected properly. See
"Connecting a Newton PDA to Your Computer" in Chapter 1.
◊ If you're connected via an AppleTalk network, make sure AppleTalk is
active. See "Connecting Over an AppleTalk Network" in Chapter 1.
◊ Make sure you've selected the correct type of connection on your
computer. See "Preparing Your Computer" in Chapter 1.
◊ Make sure you've selected the correct type of connection on your Newton
PDA. See "Preparing Your Newton PDA" in Chapter 1.
I can't choose menu commands or click buttons in the Newton Connection Utilities
window.
◊ Most menu commands and buttons are dimmed in the Newton Connection
Utilities until you establish a connection from your Newton PDA. See
"Establishing a Connection" in Chapter 1.
I can't use the Newton Connection Utilities because I forgot my password for the utilities.
◊ Remove the Newton Connection Utilities Preferences file. This file is
located in the Preferences folder in your System folder. After you remove
the file, you'll need to re-enter preferences for the Newton Connection
Utilities. "See Preparing Your Computer" in Chapter 1.
Problems backing up and restoring information
I can't create a backup file.
◊ If you're using an AppleTalk or serial connection, make sure your Newton
PDA is connected to your computer and you've selected the correct type of
connection on your computer. See Chapter 1.
◊ Make sure you've selected the correct type of connection on your Newton
PDA. See "Preparing Your Newton PDA" in Chapter 1.
◊ Make sure you've established a connection from your Newton PDA. See
"Establishing a Connection" in Chapter 1.
◊ Make sure you have enough disk space on your hard disk for the backup
file.
I can't locate backup files in the Newton Connection Utilities folder.
88
Chapter 10
◊ You may have changed the location of backup files to another folder. See
"Changing the Location of the Backups Folder" in Chapter 2.
When I back up a storage card, the information on the card is backed up, but not the
packages.
◊ Make sure you've selected "Include all packages" in the Backup dialog box.
See "Backing Up All Information and Packages" in Chapter 2.
◊ The Newton Connection Utilities do not back up packages on a storage
card if you're using a Newton PDA with the Newton 2.0 operating system
and the storage card is formatted for an earlier version of the Newton
operating system. If the storage card is formatted for the Newton 2.0
operating system, packages are backed up.
I can't restore backup files created with the Newton Connection Kit 2.0 or 1.0.
◊ The Newton Connection Utilities do not read files created with Newton
Connection 2.0 or 1.0.
I can't restore because the most recent backup file is damaged or lost.
◊ Use a previous backup from the Previous Backups folder. See "Previous
Backups" in Chapter 2.
I can't restore a backup file because there's not enough memory available on my
Newton PDA.
◊ Delete items you no longer use from your Newton PDA and try restoring
again.
I can't restore a backup file because there's not enough memory available on my
computer.
◊ You may have to increase the amount of memory allocated to the Newton
Connection Utilities. For more information about increasing memory for
an application, see the manual that came with your computer.
When I restore information from a Newton PDA that uses an earlier version of the
Newton operating system to a Newton PDA that uses the Newton 2.0 operating system,
my To Do list disappears.
◊ You may have set the wrong date on your Newton PDA. Correct the date
and try restoring again.
89
Troubleshooting
My backup file on my Macintosh is increasing in size even though I've eliminated
information that I'm backing up from the Newton PDA.
◊ Try moving your backup file to a different location, then make a new
backup file. The new backup files should be smaller. You can then erase
the old backup file and use the new smaller one.
Problems installing packages
I can't install a package.
◊ You may not have enough free storage space on your storage card or
Newton PDA. Try deleting packages you don't need.
◊ Contact the software publisher to make sure the package is compatible with
the Newton 2.0 operating system.
A package I installed on my Newton PDA takes up less memory than on my computer.
◊ Some packages are compressed when you install them on your Newton
PDA. The package will work properly.
I can't establish a serial connection from my PowerBook or PowerBook Duo.
◊ Choose the Chooser from the Apple (K) menu and make sure AppleTalk is
inactive.
◊ Open the PowerBook Setup control panel and make sure Modem is set to
Normal.
When I restore a package to my Newton PDA, an "X" appears on top of the package.
◊ An "X" means the package is not activated or is a duplicate. To activate the
package, restart your Newton PDA or open the package by tapping its icon.
Problems importing, exporting, and synchronizing
I can't import a text file.
◊ Make sure the file is a plain or delimited text format instead of another
format.You can only import plain text files into the Newton Notepad.
◊ Make sure you've specified the correct field and entry separators in the file.
See "Setting Miscellaneous Options" in Chapter 8.
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Chapter 10
My application is not synchronizing when I click the Synchronize button.
◊ Make sure you've selected a file to synchronize. See "Synchronizing for the
First Time" in Chapter 7.
◊ Make sure the box to the left of the application is selected in
Synchronization Setup dialog box. See "Synchronizing for the First Time"
in Chapter 7.
Information in my source application is not mapping correctly to information in my target
application.
◊ You may need to change the field map for the applications. See "Changing
a Field Map" in Chapter 8.
I can't set a custom date range.
◊ Make sure you've selected Custom from the Dates pop-up menu. See
"Changing the Date Range" in Chapter 8.
When I export calendar items that represent repeating meetings, I only see meetings into
the future, not meetings already past.
◊ Some types of calendar applications don't support on-going meetings, so if
you tranfer all occurrences of unknown, ongoing meetings to the computer,
they may be treated as many separate meetings (in to the future) instead of
a repeated occurence of a single event. To prevent an infinite amount of
on-going meetings being transferred, a limit set for how many meetings
are transferred. For example, if a daily meeting is being transferred, a
month's worth of meetings are set up on the computer. Meetings that
occurred in e past are generally not exported, unless the number of
meetings has been set in a date range
Information on my Newton Notepad doesn't look the same when I transfer the
information to my computer.
◊ Some information in your Newton Notepad may not translate directly to an
application on your computer and vice versa. See "Tips on Working With
Translators" in the Appendix.
◊ Ink text, drawings, and shapes are converted to asterisks when exported to
a file on your computer. The asterisk shows the location of the original
item. If the file is imported to the Newton PDA again, the original items
will not appear in place of the asterisks.
91
Troubleshooting
92
Chapter 10
93
The Newton Connection Utilities includes the following translators. You can
use these translators to import, export, or synchronize information between
your Newton PDA and applications on your computer.
List of translators
This appendix lists translators currently supported by the Newton Connection
Utilities. For the latest information on translators, contact your authorized
Apple distributor or see Apple's Newton site on the World Wide Web
(http://info.apple.com).
Newton PDA
Mac OSbased computer
Dates &
Claris Organizer 1.0
To Do
Now Up-to-Date 3.0, 3.5
Now DateBook Pro 4.01
Delimited text
Names
Claris Organizer 1.0
Now Contact 3.0, 3.5
Now TouchBase Pro 4.01
Delimited text
Appendix
Translators for the Newton Connection Utilities
Notepad (text only)
Claris Organizer 1.0 (notes)
Now Contact 3.0, 3.5 (notes)
Now Datebook (memos)
Notepad
Rich Text Format
Delimited text
Plain text (import only
Tips on working with translators
◊ When you export notes, one file is created on your computer even if you
have several notes on your Newton PDA.
◊ When you export notes that contain full paragraphs of ink, each ink
paragraph is converted to a graphic on your computer.
◊ When you export notes that contain paragraphs with mixed ink and text,
only the text is exported, unless you export to a file using the RTF format.
◊ If you export mixed text and graphics (for example, a drawing with text
labels) from your Newton PDA, the information is converted to an RTF file
with graphics included as PICT files.
◊ If you import graphics that are wider or taller than the Newton screen, the
upper left corner of the graphic appears on your Newton PDA.
◊ Some translators may divide repeating meetings into individual meetings.
In this case, you can specify whether only the first instance of this meeting
is transferred or all instances of this meeting. For more information, see
"Setting Miscellaneous Options" in Chapter 8.
◊ You cannot synchronize with files created by word-processing applications
(for example, Microsoft Word). You can synchronize to a wrod-processing
file that has been saved as a plain or delimited text file, however.
94
Appendix
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